Clinical Secretary Aura Veterinary

Company: AURA Veterinary
Location: Surrey Research Park, Guildford
Hours: 9:30 – 17:30 – Three days per week

Job Description

Professional Responsibilities

• Audio and copy typing of clinician correspondence to ensure that routine letters are distributed efficiently within a three-day period.
• Audio and copy typing/typing from tapes of clinician correspondence, ensuring letters are signed and distributed in accordance with the hospital protocol.
• Ensure all test results are received and sent to Primary Care Veterinarian (PCV)’s in a timely fashion.
• Attend meetings within the hospital, take and transcribe accurate minutes and distribute as required.
• Manage Clinical Director and Hospital Director diaries in the absence of the Senior Secretary.
• Ensure accuracy through high level of attention to detail
• Secure information by completing database back-ups.
• Maintain office supplies by checking stock, anticipating needs, placing and expediting orders.
• Keep office equipment operating by following operating instructions, troubleshooting breakdowns, maintaining supplies.
• Be an effective member of the hospital team, supporting colleagues as required.
• Provide cover for colleagues’ absence.
• Maintain office files and patient records.
• Arrange travel for clinicians and Hospital Director as requested.
• Work in accordance with the AURA protocols and policies.
• Ensure that all responsibilities to staff and other hospital visitors under the Health and Safety at Work Act are met.
• Updates job knowledge by participating in educational opportunities; reading professional publications.
• Such other duties as are delegated from time to time.